By LawsFor Athletic Equipment Managers Association ARTICLE INameThe name of this association shall be Athletic Equipment Managers Association (hereinafter referred to as AEMA).
ARTICLE II
Principle Office and AddressThe principle office of the AEMA shall be located at 460 Hunt Hill Road, Freeville, New York 13068 Article III
Organization
Section 1: The governing body of this organization shall be the Executive Board. Section 2: National: The District AEMA will be self-governing as per its own specific By Laws. In its relations with the National organization the District association will be under the jurisdiction of the AEMA By Laws Section 3: For the purpose of facilitating the work of this association the District AEMA shall be divided into ten (10) geographic districts. A desired alteration by the affected local districts must be approved by the Executive Board of the National organization. Section 4: Each District elects a Director to serve on the Executive Board of the National association. This Director acts in authority for the district at the Executive Board meetings.
ARTICLE IV
ObjectivesThe objectives of this association shall be: a) The advancement, encouragement and improvement of the Athletic Equipment Management profession in all its phases, and to promote a better working relationship among those persons interested in the problems of this management. b) To develop further the education and professional ability of each of its members. c) To better serve the common interest of its members by providing a means for a free exchange of ideas within the profession. d) To enable members to become better acquainted personally through casual good fellowship. e) To work as a group to bring about equipment improvements for greater safety of participants in all sports, recreation activities, and physical education. ARTICLE V
Membership
Section 1: There shall be four (4) classes of membership, and no individual shall be eligible for more than one class of membership at a time. Annual membership fees for all classes of membership are due May 31st of the current year. A twenty dollar late fee will be assessed to all dues payments postmarked after June 30th. Membership will be suspended August 31st (90 days) for non payment. The classes of membership are: a) Active - Any Person who is actively engaged in the management and handling of athletic, physical education and recreational equipment as a means of earning a living. Fee: $75.00 ($65.00 goes to the National Fund, $10.00 to District Fund) b) Student - Any full time high school, college or University student that has not earned at least a Bachelor’s degree and interested in the management of athletic, physical education and recreational equipment. Fee: $25.00 ($20.00 goes to the National Fund, $5.00 to District Fund c) Associate - Any person who is actively engaged in a non paid Athletic Equipment Management job. Or a person who is between Athletic Equipment Management jobs , unless member is maintaining certification. Fee $75.00 ($65.00 goes to the National Fund, $10.00 to District Fund) Must be a non vendor or Solicitor of Athletic Equipment.
Section 2. Election of Members. Each applicant for any class of membership shall sign application stating their desire and intention to become a member of the association, to advance its best interest in every reasonable manner and to accept as binding upon themselves its By Laws and Policies and Procedures. Section 3. Membership Procedures. The application used to become a member of AEMA may be obtained by writing the National office or the District Director of your District. If the application is sent to the National office by the District Director, this should be done within fifteen (15) days after receipt of the application. Original copies of application must always be sent to the National office. When filling out the application make sure it is dated, and college/school/club is written out in full, not abbreviated. Section 4. Annual Meetings. Regular annual meetings of the members shall be held in June of each year, on a date established, from time to time, by the Executive Board. A mid-year meeting or conference call may also be set up at the discretion of the President or Executive Director. Section 5. Special Meetings. Special meeting of the voting membership may be called by the Executive Board, President, or in case of the President’s absence, death or disability, the Vice President is authorized to exercise the authority of the President. Section 6. Notice of Meetings. Written notice of each meeting of members shall be sent from the National office at least thirty (30) days before such meeting. Section 7. Quorum. The quorum shall consist of one-fifth of the association’s voting membership. Section 8. Voting Power. Active, and Retired members are entitled to one (1) vote involving all National and District business. Section 8. 1. In matters of committing the Association to monies greater than $10,000.00 (other than the Office Manager’s compensation) there must be a vote of the entire Active membership. Section 8. 1. a. For passage of the vote, there must be seventy-five (75%) percent of the affirmative vote of the returned ballots. Section 9. Suspension of Membership. Membership suspension may be recommended by any member challenging another member. this challenge must be done with a written statement presented to the Chairman of the Ethics Committee. Upon a two-thirds majority vote by the Ethics Committee that the challenge is valid, it then shall be forwarded to the Executive Director who, in turn, will present it to the Executive Board for action. Suspension of the challenged individual’s membership must be by a two-thirds vote by the Executive Board. Section 9. a. Defense of Membership. Any member whose membership has been challenged shall be allowed, either in person or through some member of the association, to appeal to the Ethics Committee their defense. This information shall be presented to and acted upon by the Ethics committee. ARTICLE VI
Executive BoardSection 1. The Executive Board will consist of the President, Vice President, Executive Director, associate Executive Director, CSC Chariperson such other officers as the Board may from time to time determine, and ten (10) districts to be represented. Section 2. Removal. Any Board member may be removed from the Board with or without cause, by a majority vote of the members. In the event of the death, resignation, or removal of a Board member, that Board member’s successor shall be selected by the remaining members of the Board and shall serve for the balance of the term not yet expired by the deceased, resigned or removed member. Section 3. Election. Each District representative will be either elected by the respective Districts or appointed by the President and Executive Director. District 1,3,5,7, and 9 shall hold election of District Directors in 1976 and every second year thereafter. Districts 2,4,6,8, and 10 shall hold elections of District Directors in 1977 and every second year thereafter. Each District Director will serve a term of two (2) years, and may serve consecutive terms. Section 4. Compensation. In the event a special meeting is called and noticed for such purpose the Executive Board will be reimbursed for one (1) night’s lodging and four (4) meals at the discrepancy of the Board. Section 5. The Executive Board. The Executive Board shall meet at every National meeting one (1) day in advance (minimum) of that meeting, and at any other meeting called by the President. Section 6. Quorum. A quorum for an Executive Board meeting shall be two-thirds of the Executive Board members. Section 7. Voting Power. All members of the Executive Board shall have a vote on all Board matters, except for the President. The President will only vote in the case of an impasse board. Section 8. Powers. The affairs of the AEMA shall be managed by the Executive Board. The Board shall have the right, power and authority to: a) take all actions deemed necessary or desirable to comply with all requirements of law, and the needs of the Association. ARTICLE VII
Officers
Section 1. Enumeration of Officers. The officers of this Association shall be President, Vise President, Executive Director and Associate Executive Director, and such other officers as the Board may from time to time determine. Each shall be an active certified member of the Association in good standing. Section 2. Selection and Term. The officers of this Association shall be selected by the Board, except for the President and Vice President, to serve until the Board selects their successors. Section 3. Duties. The duties of the officers shall be as the Board may from time to time determine. Unless the Board otherwise determines, the duties of the officers shall be as follows: a) President. The President shall preside at all meetings of the board and National meetings. Call all meetings of the Executive Board as deemed necessary and advisable. Serve as the official spokesman for the Executive Board. Appoint all committee chair persons with the approval of the Executive Board. All of which must be certified member in good standing. The President, must also be a 10 year member who has served at least one (2 year) term on the board of Directors. Be in direct communication with the District Directors, Executive Director, and Office Manager. Serve as ex-official member to all committees. The President is elected by a majority vote of those cast by the Active and Retired membership. The nominating committee will provide three (3) names for the membership to vote on by mail. The three (3) nominees will be nominated from a list of names of those who have previously served on the Executive Board, or who are presently serving on the Board, who is a member in good standing and who have agreed to serve if elected. The term of President is for four (4) years and no person may serve more than two (2) consecutive terms. The new President takes his/her office at the General meeting at the beginning of New business. The first runner up will become Vice President. (Adopted 6-83 revised 9/03) b) Vice President. The Vice-president shall act in the place of the President in the events of the President’s absence or refusal to act. Serve as Parliamentarian at all meetings. Should assist the Convention Program Chair person. Should be on the NCAA Rules Committee for the AEMA Should a vacancy occur in the President’s capacity, said term will be completed by the Vice President until the next presidential election. c) Executive Director. The executive director shall enforce all policies on behalf of the Association. Commit the Association to no financial obligations in excess of available financial resources. Maintain continual communications with the Associate Executive Director, President, and Office Manager. Submit a report on the progress of the Association at each Board meeting, Possess full power and complete responsibility to transact all business for and on behalf of the Association with the approval of the Board. Together with the Office Manager, provide the Board the projected budget for each fiscal year. Sign all Convention contracts unless other arrangements are made. Chair Convention Site selection. The Executive Director is appointed by the Board after a open verbal board review each year. The Requirements for Executive Director position in addition to being an active certified member of the Association in good standing. Must also be at least a 10 year active member and must have served on the board of Directors for a least one two year term. d) Associate Executive Director. The Associate Executive Director will assist the Executive Director in functions and responsibilities as necessary. Serve as chair person of the Ethics committee. Should a vacancy occur in the Executive Director’s capacity, said term will be completed by the Associate Executive Director. the Associate Executive Director is appointed by the Executive Director with the approval of the Board and reviewed each year. The Requirements for Associate Executive Director position in addition to being an active certified member of the Association in good standing. Must also be at least a 10 year active member and must have served on the board of Directors for a least one two year term. e) CEU/CSC Chair person. Must be a certified member in good standing. Duties a.) Maintenance of the AEMA Certification Manual. b.) Maintenance of the Resource Center c.) Coordination of National Convention workshops and seminars. d.) CEU Program e.) Development and administration of Certification examination.
ARTICLE VIII
District Directors
Section 1. Election. Each district director is elected by his/her district at a district meeting. Each shall be an active certified member of the Association in good standing. Section 2. Duties. a) Meet at every National meeting one (1) day in advance (minimum) of that meeting and at any other meeting called by the President. b) Serve as the legislative body of the Association, along with the officers. c) Approve all appointments made by the Executive Director and President. d) Establish the roles and functions of all standing committees and other committees established by the board. Continually re-evaluate the goals and objectives of the Association. e) Serve as the nominating committee, with the Executive Director as chairman.
his/her obligation as Director, the Vice President of that district will then fill the position, for the remainder of the existing term. If there is no Vice President of the district, or the Vice President declines the position, the Executive Director and President may appoint someone from that district to fill that position, during the existing term. g) Should a District Director be unable to attend the National meeting, he shall appoint a person from his/her district to sit in on the meetings to represent that district. h) Supply an annual District financial report by May 1st to the National office so the information may be turned over to the accountants for the annual review. I) Supply a district activity report by May 1st to the President so the information can be made available for discussion at the Annual Board meeting. ARTICLE IX
Geographic Areas
District geographic areas shall be as follows: District 1. Connecticut, Maine, Massachusetts, New Hampshire, New Jersey, New York, Rhode Island, and Vermont District 2. Delaware, District of Columbia, Maryland, Pennsylvania, Virginia, and West Virginia. District 3. Alabama, Georgia, Florida, North Carolina, and South Carolina. District 4. Arkansas, Kentucky, Louisiana, Mississippi, and Tennessee. District 5. Illinois, Indiana, Michigan, Minnesota, Ohio and Wisconsin. District 6. Iowa, Kansas, Missouri, Nebraska, North Dakota, and South Dakota. District 7. Colorado, New Mexico, Oklahoma, and Texas. District 8. Idaho, Montana, Oregon, Utah, Washington, and Wyoming. District 9. Arizona, California, Hawaii, and Nevada. District 10. Alaska and Canada and all International countries. ARTICLE XEthics Committee
Section 1. Duties. a) Accept and investigate reports of violations of the Code of Ethics of the Association. b) This committee shall meet according to the demand when called by the Chairman.
ARTICLE XI
CommitteesThe President shall appoint an Exhibits chairperson and may appoint such other committees as it deems appropriate in carrying out its purposes. Each shall be an active Certified member of the Association in good standing.
ARTICLE XII
Books and RecordsThe books, records, and financial statements of the Association, including annual minimum review financial statements, shall be available during normal business hours or under reasonable circumstances, upon request to the Association, for inspection by members.
ARTICLE XIII
Review of AEMA Accounts
A minimum review financial statement is provided to the Executive Board every June from the Association’s CPA’s office. ARTICLE XIV
Fiscal Year
Unless otherwise changed by the Board, the fiscal year of the Association shall begin on the first day of February and end on the 31st day of January of every year. ARTICLE XVParliamentary AuthorityThe rules contained in the Current edition of Robert’s Rules of Order, Newly Revised, shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these By-laws and any special rules of order the Association may adopt.
ARTICLE XVI
AmendmentsThe AEMA’s By laws shall not be amended, repealed, or added to, or new By laws adopted, unless two-thirds of the Executive Board are present at the meeting.
ARTICLE XVII
Dissolution
The Association may be dissolved at any time by the majority vote of the Executive Board. In the event of such dissolution, all funds contained in the Association’s assets shall be distributed for one or more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to the state and local government, for a public purpose. Such dissolution and distribution shall also comport with the General Not For Profit Act of the State of Michigan and any future amendment thereto. Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the County in which the Principle office of the organization has been located, exclusively for such purposed or to such organization of organizations as said court shall determine which are organized and operated exclusively for the above purpose.
Revised May, 1998 Retyped April, 1999 Revised June, 2000 Revised June, 2002 Revised August, 2002 Revised September 2003 Revised August 2004 Revised August 2006 |