Coordinator of Athletic Equipment and Event Operations – Campus Life—Emory University – Athletics and Recreation


  • The primary function of the Coordinator of Athletic Equipment and Event Operations is to collaborate with the Assistant Director of Facilities and Events and all Athletics and Recreation personnel in leading facility operations for the Woodruff PE Center (WPEC).
  • Responsibilities include a wide variety of administrative and supervisory duties including, but not limited to, equipment room management, facility supervision and student staff management.
  • This is a full-time, twelve-month, exempt professional staff position with the Department of Athletics & Recreation that reports to the Assistant Director for Facilities & Events.
  • Program Administration:
    • Reporting to the Assistant Director of Facilities & Events, serves as the athletics equipment manager and primary event manager for select home athletic contests.
    • Supervises all equipment services for Athletics and Recreation including the receiving, cleaning, repair, maintenance, and inventory of all intercollegiate and recreation equipment.
    • Maintains accurate inventory of all varsity and recreation equipment. Oversees the issuance, collection, and storage of all equipment.
    • Prepares equipment and clothing for travel and home games.
    • Oversees the student-athlete uniform laundry and loop system.
    • Communicates and works closely with head coaches, assistant coaches, and events staff regarding schedules, uniform care, and team needs.
    • Maintains washers and dryers and orders chemicals as needed including sport specific chemicals.
    • Performs periodic checks on machines to maintain good working order.
    • Analyzes equipment serviceability and performance and advises coaches and staff; may act as liaison with purchasing department, sporting goods dealers, and staff.
    • Purchases athletic and recreation equipment for varsity athletics and recreation general use.
  • Facilities & Events:
    • In coordination with the Director of Events & Marketing, supervises all aspects of game day management for select home athletic contests.
    • Oversees physical setup and breakdown for all intercollegiate contests.
    • Assists with the preparation of athletic fields for events including lining and striping.
    • Communicates directly with visiting teams and officials on game day operations and university protocols.
    • Abides by all NCAA, conference and institutional eligibility regulations and NCAA Principles of Ethical Conduct.
    • Collaborates with the Event Management personnel and the Athletic Communications & Marketing team on the development of game management policies and procedures, equipment organization, staff training, and contest operations.
    • Identifies and communicates facilities issues to the Associate Director of Athletic Facilities.
    • Assists with coordination of summer camps, clinics, and internal/external rentals.
  • Student Staffing:
    • Assists with the supervision and training of student staff.
    • Presents an atmosphere of out-of-classroom learning for student employees and participants.
    • Focuses on the development of student leadership, customer service, decision making, and communication.
  • Other:
    • Serves on NCAA host management team as needed. Attends departmental and divisional meetings as necessary.
    • Serves in an on-call function to support operations at the facilities.
    • Serves as a department ranking staff member on duty for the recreation and athletic facilities and operations, which includes, but is not limited to, serving as a first responder for emergency situations and providing emergency care, providing customer service, resolving conflicts and making decision and judgments regarding program and facility usage.
    • This position is responsible for the integrity of Emory’s intercollegiate athletics program and for the reputation of Emory University.
    • Responsible for ensuring that their involvement with Athletic & Recreation Department activities maintains the integrity of the University’s reputation and does not negatively impact the relationship between the University and its faculty, staff, students and alumni.
    • Additionally, this position must comply with university policies and procedures, NCAA, and conference rules and regulations.
    • Performs additional duties as assigned.


  • A bachelor’s degree in sport management, physical education, recreation/leisure administration, higher education, or related field, and one year of related experience in varsity athletics equipment room and/or athletic event experience, OR an equivalent combination of education, training, and experience.

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

The COVID-19 vaccine or an approved exemption is currently only required for individuals working in a clinical setting. For more information on the University or Hospital policies, including exemptions, please see our website.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran’s status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran’s Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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